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How to Conduct Effective Virtual Recruitment Events for Global Teams

How to Conduct Effective Virtual Recruitment Events for Global Teams

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Nischal V Chadaga
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December 4, 2024
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3 min read
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In the current global environment, the ability to attract and select the best talents in the global market has been a strength as well as a weakness to organizations. That is why virtual recruitment events are the perfect solution for reaching out to various sources of talents, marketing and selling the brands and employers, and conducting the recruitment process online. If well done, virtual recruitment events will go a long way in improving your talent acquisition plans, especially for multi-location positions.

This blog focuses on practical tips for designing, delivering, and enhancing virtual recruitment events to address the needs of cross-border recruiting.

What Are Virtual Recruitment Events?

Virtual recruitment events are web-based forums where employers and prospective employees discuss vacancies, organizational climate, and demands on a candidate’s competencies. These events use video conferences, live chat, and virtual booths to mimic the regular, physically face-to-face job fairs.

Types of Virtual Recruitment Meetings

  • Global Job Fairs: Employers seek foreign talent to engage in various positions in different areas of the world.
  • Webinars and Q&A Sessions: Candidates come face to face with employers and discuss working opportunities and organizations that one is likely to join.
  • Hackathons and Competitions: Competitive actions that help to evaluate the participants’ performance in technical tasks and enhance the awareness of the companies.

Why Virtual Recruitment Events Are Crucial for Global Teams

Global teams are another kind of team with specific recruitment issues, such as when to hire, skills, and culture.. Such events have become helpful to organizations in addressing the above challenges.

Expanded Talent Pools

Virtual hiring is also a significant advantage of remote working because it means that companies can choose from a pool of talent worldwide. This is especially true when the organization needs to fill a specific specialty position.

Cost Efficiency

Virtual events do not require any traveling and hiring of venues and, therefore, are cheaper than other hiring processes.

Enhanced Employer Branding

A good virtual event gives your company a modern outlook that attracts talent and makes recruitment more efficient.

Efficient Data Collection

Digital environments enable capturing data simultaneously, including candidates’ profiles, the attendance of the sessions, and any interaction; this information may be used to improve the recruitment approach.

To dive deeper into sourcing strategies, explore External Sources of Recruitment: Their Role in Identifying the Right Talent.

Steps to Conduct Effective Virtual Recruitment Events

Define Clear Objectives

The first one would be to find out what the event is expected to achieve. If the goal is to fill up the existing vacancies, create a database for future vacancies or to build up the employer brand. Specific objectives will define the nature of all your planning.

Choose the Right Platform

Search for a platform that you would like to use and must meet basic requirements, including video conferencing, real-time messaging, and analytics. Make sure it is available in different time zones to help its accessibility for users from other parts of the world.

Create Engaging Content

Organize your meeting so that you have a combination of live lectures, taped seminars, and quizzes to include everybody. Ensure that the applicant knows the company’s values, state, and future employees’ development perspectives.

Promote the Event

Promote through email campaigns, social media adverts, and partnerships with international job listing websites. The word of mouth from one employee to another should also be used to increase coverage.

Train Your Team

All the recruiters, hiring authorities and event organizers on the platform must be aware of the application and ready to answer the questions that candidates have. Promoting efficiency in interaction, conducting mock sessions.

Optimize Time Zones

In particular, scheduling becomes a critical point for the practical work of global teams. Schedule meetings when there are enough people from a specific region to attend, or record a session and send it to participants.

Technology in Virtual Recruitment Events

Virtual recruitment events cannot operate efficiently without technology. Here are some essential tools and features to consider:

AI-Powered Matchmaking

There are some AI applications which will assist to sort out the candidates depending on their skills, experience and other qualities to get the desired jobs.

Virtual Booths

These concepts allow employers to advertise their company, post information, and engage with the candidates online.

Real-Time Analytics

The platforms that have analytics tools monitor engagement and attendance as well as other factors that will determine the success of the event and areas of improvement.

Multilingual Support

For the global teams, some tools can support multiple languages so everyone can be engaged and comfortable during the event.

Gamification

It is possible to make the event more exciting and memorable for the candidates by incorporating elements of a game, for example, quizzes or challenges.

Best Practices for Global Virtual Recruitment Events

Engage candidates in a personalized way.

Bow to the cultural differences and work norms and adjust to the context in which the communication is being done. Make candidates feel special by applying the right messaging strategy.

Showcase Your Global Team

Promote various cases of success from your current international employees. This makes candidates confident about your company’s policy on diversity and that they will be considered regardless of their status.

Follow Up Post-Event

Follow up with thank-you notes and attach materials from the event or share recordings. Ensure that you engage high-potential candidates by following up with them immediately.

Monitor and Adapt

By using feedback and analytics one can be in a position to determine what was effective and what was not. Continually improve your approach for future functions.

Read the article How to Build a Recruitment Funnel That Works for further information about optimizing the hiring process.

Case Studies: Virtual Recruitment Events

Case Study 1: The Scaling Operations at GlobalLogic

Challenge: The changes that were needed at FinTechWorks were changes in the diversity of the members of their technical teams.

Solution: They used the multilingual virtual environment and targeted approach the areas that were traditionally marginalized.

Outcome:

  • 50 Hires in 3 Weeks: Accelerated hiring timeline.
  • 95% Candidate Satisfaction: More employer branding from creative and engaging sessions.

Case Study 2: Diversity Recruitment at FinTechWorks

Challenge: FinTechWorks needed changes in the diversity of the members of their technical teams.

Solution: They employed a multilingual virtual space and specific outreach in the usually excluded regions.

Outcome:

  • 30% increase in the number of female applicants
  • Improved Global Reach: The participants included candidates from more than 20 countries.

Overcoming Challenges in Virtual Recruitment Events

Virtual recruitment events are beneficial in numerous ways but present issues that need a good response.

Managing Time Zones

Solution: Make available downloads of main meetings and split real time programs by half day so that as many participants as possible can be reached.

Ensuring High Engagement

Solution: There are poll, video or live chats, or question and answer sessions in order to maintain the followers’ interest.

Handling Technical Glitches

Solution: Co-ordinate more tests with the event and always be ready to offer event technical support during the occasion.

The Future of Virtual Recruitment Events

Virtual recruitment events are now part of the permanent state, and their future development will only improve global hiring plans. Here’s what the future holds:

Virtual Reality (VR) Experiences

The VR tools will allow candidates to get a taste of the company culture and the team they would be working with on the evening job.

AI-Driven Personalization

AI will be able to personalize event content and communication depending on the candidate’s choice, making the event more enjoyable.

Hybrid Models

Hybrid events will allow candidates to attend in person or remotely, thus reaching as many people as possible.

Conclusion

Virtual recruitment events are highly effective for organizations interested in creating international teams. Technology, personalization, and getting better at it all the time enables companies to attract the right talent, improve the employer brand image, and optimize the hiring process.

Are you prepared to revolutionize how you attract talent across the world? Check out HackerEarth’s official website for fresh solutions to address current recruitment issues.

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Author
Nischal V Chadaga
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December 4, 2024
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3 min read
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Vibe Coding: Shaping the Future of Software

A New Era of Code

Vibe coding is a new method of using natural language prompts and AI tools to generate code. I have seen firsthand that this change makes software more accessible to everyone. In the past, being able to produce functional code was a strong advantage for developers. Today, when code is produced quickly through AI, the true value lies in designing, refining, and optimizing systems. Our role now goes beyond writing code; we must also ensure that our systems remain efficient and reliable.

From Machine Language to Natural Language

I recall the early days when every line of code was written manually. We progressed from machine language to high-level programming, and now we are beginning to interact with our tools using natural language. This development does not only increase speed but also changes how we approach problem solving. Product managers can now create working demos in hours instead of weeks, and founders have a clearer way of pitching their ideas with functional prototypes. It is important for us to rethink our role as developers and focus on architecture and system design rather than simply on typing c

The Promise and the Pitfalls

I have experienced both sides of vibe coding. In cases where the goal was to build a quick prototype or a simple internal tool, AI-generated code provided impressive results. Teams have been able to test new ideas and validate concepts much faster. However, when it comes to more complex systems that require careful planning and attention to detail, the output from AI can be problematic. I have seen situations where AI produces large volumes of code that become difficult to manage without significant human intervention.

AI-powered coding tools like GitHub Copilot and AWS’s Q Developer have demonstrated significant productivity gains. For instance, at the National Australia Bank, it’s reported that half of the production code is generated by Q Developer, allowing developers to focus on higher-level problem-solving . Similarly, platforms like Lovable enable non-coders to build viable tech businesses using natural language prompts, contributing to a shift where AI-generated code reduces the need for large engineering teams. However, there are challenges. AI-generated code can sometimes be verbose or lack the architectural discipline required for complex systems. While AI can rapidly produce prototypes or simple utilities, building large-scale systems still necessitates experienced engineers to refine and optimize the code.​

The Economic Impact

The democratization of code generation is altering the economic landscape of software development. As AI tools become more prevalent, the value of average coding skills may diminish, potentially affecting salaries for entry-level positions. Conversely, developers who excel in system design, architecture, and optimization are likely to see increased demand and compensation.​
Seizing the Opportunity

Vibe coding is most beneficial in areas such as rapid prototyping and building simple applications or internal tools. It frees up valuable time that we can then invest in higher-level tasks such as system architecture, security, and user experience. When used in the right context, AI becomes a helpful partner that accelerates the development process without replacing the need for skilled engineers.

This is revolutionizing our craft, much like the shift from machine language to assembly to high-level languages did in the past. AI can churn out code at lightning speed, but remember, “Any fool can write code that a computer can understand. Good programmers write code that humans can understand.” Use AI for rapid prototyping, but it’s your expertise that transforms raw output into robust, scalable software. By honing our skills in design and architecture, we ensure our work remains impactful and enduring. Let’s continue to learn, adapt, and build software that stands the test of time.​

Ready to streamline your recruitment process? Get a free demo to explore cutting-edge solutions and resources for your hiring needs.

Guide to Conducting Successful System Design Interviews in 2025

What is Systems Design?

Systems Design is an all encompassing term which encapsulates both frontend and backend components harmonized to define the overall architecture of a product.

Designing robust and scalable systems requires a deep understanding of application, architecture and their underlying components like networks, data, interfaces and modules.

Systems Design, in its essence, is a blueprint of how software and applications should work to meet specific goals. The multi-dimensional nature of this discipline makes it open-ended – as there is no single one-size-fits-all solution to a system design problem.

What is a System Design Interview?

Conducting a System Design interview requires recruiters to take an unconventional approach and look beyond right or wrong answers. Recruiters should aim for evaluating a candidate’s ‘systemic thinking’ skills across three key aspects:

How they navigate technical complexity and navigate uncertainty
How they meet expectations of scale, security and speed
How they focus on the bigger picture without losing sight of details

This assessment of the end-to-end thought process and a holistic approach to problem-solving is what the interview should focus on.

What are some common topics for a System Design Interview

System design interview questions are free-form and exploratory in nature where there is no right or best answer to a specific problem statement. Here are some common questions:

How would you approach the design of a social media app or video app?

What are some ways to design a search engine or a ticketing system?

How would you design an API for a payment gateway?

What are some trade-offs and constraints you will consider while designing systems?

What is your rationale for taking a particular approach to problem solving?

Usually, interviewers base the questions depending on the organization, its goals, key competitors and a candidate’s experience level.

For senior roles, the questions tend to focus on assessing the computational thinking, decision making and reasoning ability of a candidate. For entry level job interviews, the questions are designed to test the hard skills required for building a system architecture.

The Difference between a System Design Interview and a Coding Interview

If a coding interview is like a map that takes you from point A to Z – a systems design interview is like a compass which gives you a sense of the right direction.

Here are three key difference between the two:

Coding challenges follow a linear interviewing experience i.e. candidates are given a problem and interaction with recruiters is limited. System design interviews are more lateral and conversational, requiring active participation from interviewers.

Coding interviews or challenges focus on evaluating the technical acumen of a candidate whereas systems design interviews are oriented to assess problem solving and interpersonal skills.

Coding interviews are based on a right/wrong approach with ideal answers to problem statements while a systems design interview focuses on assessing the thought process and the ability to reason from first principles.

How to Conduct an Effective System Design Interview

One common mistake recruiters make is that they approach a system design interview with the expectations and preparation of a typical coding interview.
Here is a four step framework technical recruiters can follow to ensure a seamless and productive interview experience:

Step 1: Understand the subject at hand

  • Develop an understanding of basics of system design and architecture
  • Familiarize yourself with commonly asked systems design interview questions
  • Read about system design case studies for popular applications
  • Structure the questions and problems by increasing magnitude of difficulty

Step 2: Prepare for the interview

  • Plan the extent of the topics and scope of discussion in advance
  • Clearly define the evaluation criteria and communicate expectations
  • Quantify constraints, inputs, boundaries and assumptions
  • Establish the broader context and a detailed scope of the exercise

Step 3: Stay actively involved

  • Ask follow-up questions to challenge a solution
  • Probe candidates to gauge real-time logical reasoning skills
  • Make it a conversation and take notes of important pointers and outcomes
  • Guide candidates with hints and suggestions to steer them in the right direction

Step 4: Be a collaborator

  • Encourage candidates to explore and consider alternative solutions
  • Work with the candidate to drill the problem into smaller tasks
  • Provide context and supporting details to help candidates stay on track
  • Ask follow-up questions to learn about the candidate’s experience

Technical recruiters and hiring managers should aim for providing an environment of positive reinforcement, actionable feedback and encouragement to candidates.

Evaluation Rubric for Candidates

Facilitate Successful System Design Interview Experiences with FaceCode

FaceCode, HackerEarth’s intuitive and secure platform, empowers recruiters to conduct system design interviews in a live coding environment with HD video chat.

FaceCode comes with an interactive diagram board which makes it easier for interviewers to assess the design thinking skills and conduct communication assessments using a built-in library of diagram based questions.

With FaceCode, you can combine your feedback points with AI-powered insights to generate accurate, data-driven assessment reports in a breeze. Plus, you can access interview recordings and transcripts anytime to recall and trace back the interview experience.

Learn how FaceCode can help you conduct system design interviews and boost your hiring efficiency.

How Candidates Use Technology to Cheat in Online Technical Assessments

Impact of Online Assessments in Technical Hiring


In a digitally-native hiring landscape, online assessments have proven to be both a boon and a bane for recruiters and employers.

The ease and efficiency of virtual interviews, take home programming tests and remote coding challenges is transformative. Around 82% of companies use pre-employment assessments as reliable indicators of a candidate's skills and potential.

Online skill assessment tests have been proven to streamline technical hiring and enable recruiters to significantly reduce the time and cost to identify and hire top talent.

In the realm of online assessments, remote assessments have transformed the hiring landscape, boosting the speed and efficiency of screening and evaluating talent. On the flip side, candidates have learned how to use creative methods and AI tools to cheat in tests.

As it turns out, technology that makes hiring easier for recruiters and managers - is also their Achilles' heel.

Cheating in Online Assessments is a High Stakes Problem



With the proliferation of AI in recruitment, the conversation around cheating has come to the forefront, putting recruiters and hiring managers in a bit of a flux.



According to research, nearly 30 to 50 percent of candidates cheat in online assessments for entry level jobs. Even 10% of senior candidates have been reportedly caught cheating.

The problem becomes twofold - if finding the right talent can be a competitive advantage, the consequences of hiring the wrong one can be equally damaging and counter-productive.

As per Forbes, a wrong hire can cost a company around 30% of an employee's salary - not to mention, loss of precious productive hours and morale disruption.

The question that arises is - "Can organizations continue to leverage AI-driven tools for online assessments without compromising on the integrity of their hiring process? "

This article will discuss the common methods candidates use to outsmart online assessments. We will also dive deep into actionable steps that you can take to prevent cheating while delivering a positive candidate experience.

Common Cheating Tactics and How You Can Combat Them


  1. Using ChatGPT and other AI tools to write code

    Copy-pasting code using AI-based platforms and online code generators is one of common cheat codes in candidates' books. For tackling technical assessments, candidates conveniently use readily available tools like ChatGPT and GitHub. Using these tools, candidates can easily generate solutions to solve common programming challenges such as:
    • Debugging code
    • Optimizing existing code
    • Writing problem-specific code from scratch
    Ways to prevent it
    • Enable full-screen mode
    • Disable copy-and-paste functionality
    • Restrict tab switching outside of code editors
    • Use AI to detect code that has been copied and pasted
  2. Enlist external help to complete the assessment


    Candidates often seek out someone else to take the assessment on their behalf. In many cases, they also use screen sharing and remote collaboration tools for real-time assistance.

    In extreme cases, some candidates might have an off-camera individual present in the same environment for help.

    Ways to prevent it
    • Verify a candidate using video authentication
    • Restrict test access from specific IP addresses
    • Use online proctoring by taking snapshots of the candidate periodically
    • Use a 360 degree environment scan to ensure no unauthorized individual is present
  3. Using multiple devices at the same time


    Candidates attempting to cheat often rely on secondary devices such as a computer, tablet, notebook or a mobile phone hidden from the line of sight of their webcam.

    By using multiple devices, candidates can look up information, search for solutions or simply augment their answers.

    Ways to prevent it
    • Track mouse exit count to detect irregularities
    • Detect when a new device or peripheral is connected
    • Use network monitoring and scanning to detect any smart devices in proximity
    • Conduct a virtual whiteboard interview to monitor movements and gestures
  4. Using remote desktop software and virtual machines


    Tech-savvy candidates go to great lengths to cheat. Using virtual machines, candidates can search for answers using a secondary OS while their primary OS is being monitored.

    Remote desktop software is another cheating technique which lets candidates give access to a third-person, allowing them to control their device.

    With remote desktops, candidates can screen share the test window and use external help.

    Ways to prevent it
    • Restrict access to virtual machines
    • AI-based proctoring for identifying malicious keystrokes
    • Use smart browsers to block candidates from using VMs

Future-proof Your Online Assessments With HackerEarth

HackerEarth's AI-powered online proctoring solution is a tested and proven way to outsmart cheating and take preventive measures at the right stage. With HackerEarth's Smart Browser, recruiters can mitigate the threat of cheating and ensure their online assessments are accurate and trustworthy.
  • Secure, sealed-off testing environment
  • AI-enabled live test monitoring
  • Enterprise-grade, industry leading compliance
  • Built-in features to track, detect and flag cheating attempts
Boost your hiring efficiency and conduct reliable online assessments confidently with HackerEarth's revolutionary Smart Browser.
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